Payroll Services

Our firm offers complete payroll preparation and payroll tax reporting services. We prepare all federal and state returns and offer full magnetic media and electronic filing capabilities.

Professional Payroll Service

Our firm offers a highly personalized, professional payroll service specifically designed for YOUR business. Over the years we have strived to offer our clients the highest quality professional services with utmost personal care. You will find the same level of unsurpassed commitment from us in satisfying YOUR payroll needs. You will also benefit from the overall professional acumen of our firm and our intimate knowledge of your total financial picture.

Custom Payroll Service

Our firm offers you the complete payroll services that are competitive with national chains, with three key differences–a far superior level of personalized service, total flexibility, and the best value. Unlike other payroll services that use a “one size fits all” approach we have the capability to provide a comprehensive payroll service that can be precisely designed to meet your unique needs. Our completely flexible state-of-the-art system offers remarkable capabilities that enable our firm to work collaboratively with you. Based on our intimate knowledge of your business and consultation with you, we will design a payroll service that is optimal for your company’s needs. You won’t find this level of personal, customized service from any national brand at any price.

If you are a small business considering hiring employees we suggest you follow these ten steps to make sure that you are fully compliant:

  1. Obtain an Employer Identification Number (EIN). Before hiring employees, you need to get an employment identification number (EIN) from the IRS. The EIN is often referred to as an Employer Tax ID. The EIN is necessary for reporting taxes and other documents to the IRS. You can use the IRS website to file for the EIN.
  2. Check Whether You Need State/Local IDs. Some state/local governments require businesses to obtain ID numbers in order to process taxes. This varies state-by-state please contact us to determine your states requirements.
  3. Independent Contractor or Employee – Know the Difference. Be clear on the distinction between an independent contractor and an employee. In legal terms, the line between the two is not always clear and it affects how you withhold income taxes, withhold and pay Social Security and Medicare taxes, and pay unemployment taxes. If you are not sure whether you are hiring independent contractors or employees please consult with us to determine the right way to handle them. It is important to start off the right way.
  4. Employee Paperwork. New employees must fill out Federal Income Tax Withholding Form W-4. Your employee must complete the form and return it to you so that you can withhold the correct federal income tax from their pay.
  5. Decide on a Pay Period. There are many payment options (bi-weekly, semi-monthly, monthly) but it is important that you file the right tax forms and make timely payments based on the pay period you decide. The IRS also requires that you withhold income tax for that time period even if your employee does not work the full period.
  6. Carefully Document Your Employee Compensation Terms. As you set up payroll, you’ll also want to consider how you handle paid time off (not a legal requirement, but offered by most businesses), how you track employee hours, if and how you pay overtime, and other business variables. Don’t forget that other employee compensation and business deductibles such as health plan premiums and retirement contributions will also need to be deducted from employee paychecks and paid to the appropriate organizations.
  7. Choosing a Payroll System. Payroll administration requires an acute attention to detail and accuracy, so it’s worth doing some research to understand your options. Typically, your options for managing payroll include in-house or outsourced options. However, regardless of the option you choose, you — as the employer — are responsible for reporting and paying of all payroll taxes. We offer complete payroll services for many small businesses, in multiple states. We also have a software solution that allows you to process independently.
  8. Running Payroll. Once you have all your forms and information collated, you can start running payroll.
  9. Get Record Keeping Savvy. Federal and some state laws require that employers keep certain records for specified periods of time. For example, W-4 forms (on which employees indicate their tax withholding status) must be kept on file for all active employees and for three years after an employee is terminated. You also need to keep W-2s, copies of filed tax forms, and dates and amounts of all tax deposits.
  10. Report Payroll Taxes. There are as many as 8 federal tax forms that are required for those businesses that have payroll, as well as multiple state filing requirements. If you are in any way confused about your obligations, please consult with us. A mistake on payroll filings can be a very expensive and time consuming mistake to make. Let us help you save time by helping you understand your obligation up-front.